What is a business letter?

A business letter is a broad term used to represent an official written document between two company. It may also be an individual writing such letter to the company. You may check the samples below to learn more about business letter layouts and how to write them.

What are the types of business letters?

  • Cover Letter
  • Resignation Letter
  • Letter of Recommendation
  • Thank You Letter
  • Standard Business Letter

Check out the business letter sample below and the explanation which follows it.

Here is the General layout for a non indented business letter format

What is the format of a business letter?

A business letter should be as professional as possible.

The Major rules for writing a business letter are listed below

. Keep it concise and brief
. Let your reasons for writing the letter be known in the first paragragh
. You may then continue in the next paragragh
. Use your closing paragragh to reiterate your reason for writing
. conclude

From the sample business letter above you can see the appropriate format.

Check out another sample business letter layout below

Here is the General format for business letters

The following is the general format, excluding indentation used in various formats:

[SENDER'S COMPANY NAME]
[SENDER'S ADDRESS (optional if placed at bottom)]
[SENDER'S PHONE]
[SENDER'S E-MAIL (optional)]

[DATE]

[RECIPIENT W/O PREFIX]
[RECIPIENT'S COMPANY]
[RECIPIENT'S ADDRESS]

(Optional) Attention [DEPARTMENT/PERSON]

Dear [RECIPIENT W/ PREFIX]
[First Salutation then Subject in Business letters]

[CONTENT]

[CONTENT]

[COMPLIMENTARY CLOSING (Sincerely, Respectfully, Regards, etc.)]

[SENDER]
[SENDER'S TITLE](Optional)
[SENDER'S ADDRESS (optional if placed at top)]

Enclosures ([NUMBER OF ENCLOSURES])

 

 

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